Data protection notice axicorp

As of: 18.12.2024

As the operator of this website, we take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this data protection notice.

When you use this website, various personal data is collected. Personal data is data that can be used to identify you personally. This data protection notice explains what data we collect and what we use it for. It also explains how and for what purpose this is done.

We would like to point out that data transmission over the Internet (e.g. when communicating by e-mail) may be subject to security vulnerabilities. Complete protection of data against access by third parties is not possible.
 

1. General information

1.1 Provider and responsible body within the meaning of the Data Protection ActPersonal data

axicorp Pharma GmbH
Marie-Curie-Straße 11
61381 Friedrichsdorf
Phone: +49 61 72 49 99-0 
Fax: +49 61 72 49 99-1500
service.axicorp@dermapharm.com

You can address general enquiries about data protection, such as the enforcement of data subject rights, to our data protection officer by telephone, post or e-mail:

axicorp GmbH

– Datenschutzbeauftragter –

Marie-Curie-Straße 11
61381 Friedrichsdorf
rb@six-datenschutz.de

You can address confidential data protection enquiries directly to our data protection officer by telephone, post or e-mail:

Ronald Baranowski

SIX DATENSCHUTZ GmbH

Kasseler Str. 30
D - 61118 Bad Vilbel
Tel: +49 6101 982 9422
rb(at)six-datenschutz.de 

1.2. Scope

This data protection notice applies to the following offers:

All of these offers are also collectively referred to as "services".

1.3 Integration of services and content of third parties

Our website sometimes includes content and services from other providers. In order for this data to be called up and displayed in the user's browser, the transmission of the IP address is absolutely necessary. The providers (hereinafter referred to as "third-party providers") therefore perceive the IP address of the respective user.

Even if we endeavour to only use third-party providers who only need the IP address to be able to deliver content, we have no influence on whether the IP address may be stored. In this case, this process is used for statistical purposes, among other things. If we are aware that the IP address is stored, we will inform our users accordingly.

1.4 Transfer of personal data to third countries 

If we transfer data to third countries, i.e. countries outside the European Union, the transfer will only take place in compliance with the legally regulated authorisation requirements.

If the transfer of data to a third country does not serve to fulfil our contract with you, we do not have your consent, the transfer is not necessary for the assertion, exercise or defence of legal claims and no other exception under Art. 49 GDPR applies, we will only transfer your data to a third country if there is an adequacy decision under Art. 45 GDPR or suitable guarantees under Art. 46 GDPR.

An adequate level of data protection in the USA was last declared by the adequacy decision "Data Privacy Framework (DPF)" adopted in July 2023. US companies must be certified in order to be listed in it. The adequacy decision can be found here: https://commission.europa.eu/document/fa09cbad-dd7d-4684-ae60-be03fcb0fddf_en 

We have agreed so-called EU standard data protection clauses with the providers in third countries and, in some cases, data processing on servers in Germany and the EU. Timely deletion of data reduces the risk of unauthorised access.

Alternatively or additionally, by concluding the EU standard data protection clauses issued by the European Commission with the receiving organisation, suitable guarantees pursuant to Art. 46 (2) c) GDPR and an adequate level of data protection are created. Copies of the EU standard data protection clauses are available on the European Commission's website, available here.

1.5 Transfer to third parties

Your data will not be transferred to unauthorised third parties. Where external service providers receive your personal data, we have ensured that they implement appropriate technical and organisational measures and that they comply with the applicable data protection regulations and laws.

1.6 Data minimisation

In accordance with the principles of data avoidance and data minimisation, we only store personal data for as long as is necessary or prescribed by law (statutory retention period). If the purpose of the data collected ceases to apply or the storage period ends, we block or delete the data.

2 Processing in detail

Below we inform you for what purpose, in what way and to what extent your personal data may be processed when you visit our website.

2.1 Collection of personal data when visiting our website 

If you use the website purely for information purposes, i.e. if you do not register or otherwise provide us with information, we only collect the personal data that your browser transmits to our server. If you wish to view our website, we collect the following data, which is technically necessary for us to display our website to you and to ensure stability and security (legal basis for this is Art. 6 para. 1 lit. f) GDPR, legitimate interest):

If JavaScript is activated, also:

2.2 Cookies

This website uses so-called cookies. These are text files that are stored on your computer by the server. They may contain information about your browser, IP address, operating system and Internet connection. We do not pass this data on to third parties or link it to personal data without your consent.

Cookies fulfil two main tasks. They help us to make it easier for you to navigate through our website and enable the website to be displayed correctly. They are not used to introduce viruses or start programmes.

Users have the option of accessing our website without cookies. To do this, the corresponding settings must be changed in the browser. Please use the help function of your browser to find out how to deactivate cookies. However, we would like to point out that this may impair some of the functions of this website and limit the ease of use.

The websites www.aboutads.info/choices/ (USA) and www.youronlinechoices.com/uk/your-ad-choices/ (Europe) allow you to manage the display of interest-based advertising.

2.3 Essential cookies 

Essential cookies do not require your consent and are processed by us in accordance with Art. 6 para. 1 lit. f) GDPR. Our legitimate interest here is the smooth and optimal use and presentation of our website.

2.4 Cookie consent / Required consent to the use of services by third-party providers 

On our website we use the cookie consent tool ‘Cookiebot’ from Usercentrics GmbH, Rosental 4, 80331 Munich. The purpose of this processing is to obtain your consent for the technically unnecessary cookies used on our website and to document them in accordance with applicable data protection regulations and laws.

When you visit our website, a cookie is stored in your browser in which the consents you have given or the revocation of these consents are documented. 

The legal basis for this data processing is Art. 6 para. 1 lit. c) GDPR - legal obligation, which consists in the fact that consent must be obtained for technically unnecessary cookies before they are used in accordance with the ECJ ruling of 1 October 2019, AZ C-673/17.

The data collected will be stored until you ask us to delete it or delete the cookie yourself or until the purpose for data storage no longer applies. Mandatory statutory retention periods remain unaffected. Further details on data processing by the provider can be found here.

2.5 Contact

On our website, we offer you the option of contacting us via the online form or by e-mail. In this case, the information you provide will be stored for the purpose of processing the contact. The disclosure of your data is completely voluntary. 

The processing of the data transmitted by you takes place exclusively on the basis of your consent (Art. 6 para. 1 lit. a) GDPR) or if you wish to conclude a contract with us or have questions about this (Art. 6 para. 1 lit. b) GDPR). You can withdraw your consent at any time. All you need to do is sending an informal email. The legality of the data processing operations carried out until the revocation remains unaffected by the revocation.

Data is not passed on to unauthorised third parties. The data collected in this way is also not compared with data that may be collected by other components of our website. The services offered can - as far as technically possible and reasonable - also be used without providing this data or by providing anonymised data or a pseudonym. 

Your data will remain with us until you ask us to delete it, revoke your consent to storage or the purpose for data storage no longer applies (e.g. after your enquiry has been processed). Mandatory statutory provisions - in particular retention periods - remain unaffected.

2.6 Newsletter

If you register for our newsletter, we will use the data you enter exclusively for this purpose or to inform you of circumstances relevant to this service or registration. We do not pass this data on to unauthorised third parties. We use ‘rapidmail’ as our newsletter service provider (rapidmail GmbH, Wentzingerstraße 21, 79106 Freiburg im Breisgau, Germany). Our service provider processes data on a contractual basis in accordance with Art. 28 GDPR.

A valid e-mail address is required to receive the newsletter. The IP address you use to register for the newsletter and the date on which you order the newsletter are also stored. This data serves as proof in the event of misuse if a third-party e-mail address is registered for the newsletter. In addition, to ensure that an e-mail address is not misused by third parties in our mailing list, we work with the so-called ‘double opt-in’ procedure in accordance with the law. As part of this procedure, the newsletter order, the sending of the confirmation email and the receipt of the registration confirmation are logged. The legal basis is your consent in accordance with Art. 6 para. 1 lit. a) GDPR.

You have the option to revoke your consent to the storage of your data, e-mail address and their use for sending the newsletter at any time. We provide you with a link for cancellation in every newsletter and on the website. You also have the option of informing us of your cancellation request using the contact options specified in this document.

2.7 Competitions

We collect and process your personal data to enable you to participate in competitions offered by our company. This includes: First name, surname, pharmacy name, postal address, e-mail, optional: title, telephone number. The prerequisite for participation is your registration with Doc Check (see section 2.8 of this privacy policy).

The legal basis for the processing of your personal data is Art. 6 para. 1 lit. a) GDPR - your consent or Art. 6 para. 1 lit. b) GDPR - the fulfilment of a contract that you enter into with us by participating in a competition and accepting the conditions of participation.

Your above-mentioned personal data will only be used to organise the competition, including to determine the winners, to inform the winner(s) and to send the prize.

Your data will only be transferred to third parties if this is necessary for the realisation of the competition (e.g. lettershops, advertising agencies, other service providers) or, if applicable, cooperation partners who provide prizes. Third parties to whom your data is passed on as part of order processing are bound by the statutory regulations for handling personal data and are obliged to maintain confidentiality. No other disclosure or transfer of personal data of competition participants to unauthorised third parties will take place.

Your data may also be transferred to internal company departments involved in the execution of the respective business processes, such as marketing, accounting or IT.

As soon as the purpose of the competition has been fulfilled and you have not been determined as the winner, we will delete your data within 6 weeks of the end of the competition. If you have been selected as a winner, we are subject to statutory retention periods with regard to your personal data.

2.8 Doc Check®

Doc Check® is a community portal for healthcare professionals and forms a network of healthcare providers by giving its users access to medical knowledge through personalised news and direct professional exchange in the community. Doc Check® is offered by DocCheck Community GmbH, Vogelsanger Straße 66, 50823 Cologne, Germany. 

Your registration with Doc Check® is a prerequisite for participation in our partner programme and our competitions. The purpose of your registration is to ensure that we only make our offer available to customers and users from authorised medical fields. In order to fulfil our offer, we only receive the necessary data from Doc Check®, such as your personal data, company data, contact data and address data. The processing takes place exclusively on the basis of your consent (Art. 6 para. 1 lit. a) GDPR) or if you wish to conclude a contract with us (Art. 6 para. 1 b) GDPR).

Your data will remain with us until you ask us to delete it, revoke your consent to storage or the purpose for data storage no longer applies (e.g. after your enquiry has been processed). Mandatory statutory provisions - in particular retention periods - remain unaffected.

Informations about Doc Check® and the processing of data can be found here:

https://more.doccheck.com/de/privacy/

2.9 Adverse reaction reporting

You have the option of reporting adverse drug reactions or adverse events relating to medical devices using the forms provided on our website. We are legally obliged to record and evaluate suspected cases of adverse reactions to nationally authorised medicinal products as soon as they become known and to transmit them electronically to the European adverse reaction database (EudraVigilance) at the European Medicines Agency (EMA). For the notification, we process personal and special types of data (e.g. health data) that you provide to us. This data is required for the submission of the notification. The information is required for monitoring and ensuring the safety of medicinal products after authorisation. 

The legal basis for this type of processing is legal obligations pursuant to Art. 6 para. 1 c) GDPR. The legal obligation arises from Section 63c AMG (German Medicinal Products Act). The legal basis for the processing of special categories of personal data results from Art. 9 para. 2 lit. c) and i) GDPR (protection of vital interests; ensuring high quality and safety standards in healthcare and for medicinal products and medical devices).

Your data will remain with us until the purpose for data storage no longer applies. The deletion takes place at the earliest 10 years after the expiry of the marketing authorisation, but not before the completion of the measures initiated to remedy defects in the product concerned or the response to official pharmacovigilance enquiries in connection with the report received. Mandatory statutory provisions - in particular retention periods - remain unaffected.

2.10 Google Analytics

This website uses functions of the web analysis service Google Analytics. The provider is Google Ireland Ltd (Gordon House, Barrow Street, Dublin 4, Ireland, hereinafter: Google Analytics).

Google Analytics uses so-called ‘cookies’. These are text files that are stored on your computer and enable your use of the website to be analysed. 

The information generated by the cookie about your use of the website, such as

- Browser type/version,

- operating system used,

- Referrer URL (the previously visited page),

- Host name of the accessing computer (IP address),

- time of the server enquiry,

are generally transmitted to a Google server in the USA and stored there. The IP address transmitted by your browser as part of Google Analytics is not merged with other Google data. We have also added the code ‘anonymiseIP’ to Google Analytics on this website. This guarantees that your IP address is changed so that all data is collected anonymously. Only in exceptional cases is the full IP address transmitted to a Google server in the USA and truncated there.

Google will use this information on behalf of the operator of this website to analyse your use of the website, to compile reports on website activity and to provide the website operator with other services relating to website activity and internet usage. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website.

You can also prevent Google from collecting the data generated by the cookie and relating to your use of the website (including your IP address) and from processing this data by Google by downloading and installing the browser plug-in available at the following link: tools.google.com/dlpage/gaoptout. An opt-out cookie will be set to prevent the future collection of your data when you visit this website. The opt-out cookie is only valid in this browser and only for our website and is stored on your device. If you delete the cookies in this browser, you must set the opt-out cookie again.Weitere Informationen zum Datenschutz im Zusammenhang mit Google Analytics finden Sie etwa in der Google Analytics-Hilfe (https://support.google.com/analytics/answer/6004245?hl=de)

The legal basis for the processing of the data is your consent in accordance with Art. 6 para. 1 lit. a) GDPR.

We have concluded an order processing contract with Google and fully implement the strict requirements of the German data protection authorities when using Google Analytics.

We use the data obtained to determine how you have used our website. This helps us to optimise the website and continually improve its user-friendliness. Our legitimate interest in processing your personal data also lies in these purposes.

We delete your personal data when it is no longer required to fulfil the purpose for which it was processed. This is the case after a maximum of 14 months.

You can prevent the collection of your data by Google Analytics by clicking on the following link. An opt-out cookie will be set to prevent your data from being collected on future visits to this website: Deactivate Google Analytics.

You can find more information on how Google Analytics handles user data in Google's privacy policy: https://support.google.com/analytics/answer/6004245?hl=de.

Google Tag Manager in connection with the use of Google Analytics

When using the Google Analytics service, the Google Tag Manager of Google Ireland Ltd, Gordon House, Barrow Street, Dublin 4, Ireland (belonging to Google Inc., headquartered at 1600 Amphitheatre Parkway in Mountain View, CA 94043, USA) is loaded.

Google Tag Manager provides a technical platform for executing and controlling other web services and web tracking programmes in a bundled manner by means of so-called ‘tags’. In this context, Google Tag Manager stores cookies on your computer and, if web tracking tools are executed using Google Tag Manager, analyses your surfing behaviour (so-called ‘tracking’). 

This data sent by individual tags integrated in Google Tag Manager is merged, stored and processed by Google Tag Manager under a standardised user interface. All integrated ‘tags’ are listed separately in this privacy policy. 

When you use our website with activated integration of Google Tag Manager tags, data such as your IP address and your user activities are transmitted to servers of Google Ireland Ltd. and processed and stored outside the European Union, e.g. in the USA.

Google will use this information on our behalf to analyse your visit to this website, to compile reports on website activity and to provide us with other services relating to website activity and internet usage. 

The IP address transmitted by your browser as part of Google Tag Manager is not merged with other data from Google Ireland Ltd.

The data is stored and analysed on the basis of Art. 6 para. 1 lit. a) GDPR (consent), either as part of the registration with Google (opening a Google account and accepting the data protection information implemented there) or, if you have not registered with Google, by explicit consent when opening our site. Your consent can be revoked at any time in the cookie settings.

2.11 YouTube

This website contains plugins from YouTube of Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, belonging to Google Inc. based in San Bruno/California, USA. 

If you start an embedded YouTube video on our website, a connection to the YouTube servers will be established if you have given your consent, whereby YouTube will be informed which website you have visited. If you have your own YouTube account and are already logged into it, you enable YouTube to assign your surfing behaviour directly to your personal profile. You can prevent this assignment by logging out of your account beforehand.

If you wish, you can use the ‘YouTube button’ or the share function. This requires you to log in to YouTube. Logging in will result in the provider's service being activated.

The processing is based on your consent (Art. 6 para. 1 lit. a) GDPR). If you have given your consent, you can revoke it at any time in the cookie settings.

Through the embedded use of YouTube, other services are loaded; we cannot prevent this and we do not actively use these services ourselves. These services are:

Google Marketing Plattform / DoubleClick / Campaign Manager

The embedded use of YouTube loads the online marketing tool Campaign Manager from Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland. Campaign Manager uses cookies to display ads that are relevant to users, to improve campaign performance reports, or to prevent a user from seeing the same ads multiple times. Google uses a cookie ID to record which ads are displayed in which browser and can thus prevent them from being displayed multiple times. Campaign Manager can also use cookie IDs to record so-called conversions that are related to ad requests. This is the case, for example, when a user sees a Campaign Manager ad and later visits the advertiser's website using the same browser and buys something there. According to Google, Campaign Manager cookies do not contain any personal information. If you are registered with a Google service, Google can assign the visit to your account. Even if you are not registered with Google or have not logged in, there is a possibility that the provider will find out and save your IP address. The processing is carried out in accordance with your consent (Art. 6 para. 1 lit. a) GDPR). If you have given your consent, you can revoke it at any time in the cookie settings.

You can prevent participation in Google tracking processes in various ways:

In addition, you can prevent Google from collecting the data generated by the cookies about your use of the websites and the processing of this data by Google by downloading and installing the browser plug-in available at https://support.google.com/adsense/answer/142293?hl=de under "Display settings", "Campaign Manager deactivation extension". 

The data we send and linked to cookies is automatically deleted after 14 months. Data whose retention period has been reached is automatically deleted once a month. 

You can find more information about the Google Marketing Platform at https://marketingplatform.google.com/about and about data protection at Google in general: www.google.de/intl/de/policies/privacy . Alternatively, you can visit the Network Advertising Initiative (NAI) website at http://www.networkadvertising.org.

Google Fonts

Through the embedded use of YouTube, the Google Fonts service is used for the graphically standardised display of fonts. The service provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, belonging to Google Inc. based in San Bruno, California, USA.

We only use locally installed fonts ourselves. This means that the fonts are initially loaded and installed by us and no personal data is required for the operation of these services and is also not transmitted to the providers. 

The processing is based on your consent (Art. 6 para. 1 lit. a) GDPR). If you have given your consent, you can revoke it at any time in the cookie settings.

2.12 Social Media

We maintain publicly accessible profiles in the social networks to which we provide links on our website. The responsible body is therefore responsible for the respective presence in the respective social network. As a rule, social networks analyze your user behavior comprehensively when you visit their websites. 

Visiting the social media presences therefore triggers numerous data protection-relevant processing operations over which we have no influence. If you are logged into your social media account and visit a social media presence, the operator of the social network can assign this visit to your user account. However, your personal data may also be recorded if you are not logged in or do not have an account with the respective social network. In this case, this data is collected, for example, via cookies that are stored on your device or by recording your IP address.

Using the data collected in this way, the operators of the social networks can create user profiles in which your preferences and interests are stored. In this way, interest-based advertising can be shown to you inside and outside of the respective social networks. If you have an account with the respective social network, the interest-based advertising can be shown on all devices on which you are or were logged in.

Please also note that we cannot track all of the processing operations of the social networks. Depending on the provider, further processing operations may therefore be carried out. For details, please refer to the terms of use and data protection provisions of the respective social network (see below).

Our social media presence is intended to ensure the most comprehensive possible presence of our company, our goods and services on the Internet. This is a legitimate interest within the meaning of Art. 6 para. 1 lit. f) GDPR. The analysis processes initiated by the social networks may be based on different legal bases, which must be specified by the operators of the social networks (e.g. on your consent within the meaning of Art. 6 para. 1 lit. a) GDPR).

The data we collect directly via the social media presence is deleted from our systems as soon as the purpose for storing it no longer applies, you ask us to delete your data, revoke your consent to storage or the purpose for storing the data no longer applies. Stored cookies remain on your device until you delete them. Mandatory legal provisions and retention periods remain unaffected. We have no influence on the duration of the storage of your personal data by the operators of the social networks for their own purposes. Please contact the operators of the social networks directly for information (e.g. in their data protection notices, see below). 

Social networks in detail:

YouTube

The YouTube link takes you to our presence on YouTube. The operating company is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, a subsidiary of Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA.

Information on data protection can be found here: policies.google.com/privacy

YouTube's terms of use can be found here:

https://www.youtube.com/t/terms

Instagram

The operating company of the Instagram services is Meta Platforms Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2 Ireland.

The data collected is also transferred to the USA and other third countries and stored on servers in the USA or other third countries. We have concluded an agreement with Meta on joint responsibility (Controller Addendum). This agreement specifies which data processing operations we or Meta are responsible for when you visit the Instagram page. You can view this agreement at the following link:

www.facebook.com/legal/terms/page_controller_addendum

You can customise your advertising settings yourself in your user account. To do this, click on the following link and log in:

https://help.instagram.com/131112217071354

Details can be found in Instagram's privacy policy:

https://about.instagram.com/de-de/safety

Further information and Instagram's applicable privacy policy can be found at help.instagram.com/155833707900388 and www.instagram.com/about/legal/privacy/.

Facebook

We have a profile on Facebook. The provider of this service is Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2 Ireland ("Facebook"). 

According to Facebook, the data collected is also transmitted to the USA and other third countries and stored on Facebook servers in the USA or other third countries. We have concluded an agreement with Facebook on joint processing (Controller Addendum). This agreement specifies which data processing operations we or Facebook are responsible for when you visit our Facebook page. You can view this agreement at the following link:

www.facebook.com/legal/terms/page_controller_addendum

You can customise your advertising settings yourself in your user account. To do this, click on the following link and log in:

www.facebook.com/settings

Details can be found in Facebook's privacy policy:

www.facebook.com/about/privacy/

LinkedIn

The platform is provided by LinkedIn Corporation (LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2 Ireland). LinkedIn is solely responsible for the processing of personal data when you visit our LinkedIn profile. We have entered into an agreement with LinkedIn on processing as joint controllers, which sets out the distribution of data protection obligations between us and LinkedIn. The agreement is available at: https://legal.linkedin.com/pages‐joint‐controller‐addendum.

Please note that in accordance with the LinkedIn data protection policy, personal data is also processed by LinkedIn in the USA or other third countries. LinkedIn states that it only transfers personal data to countries for which there is an adequacy decision by the European Commission in accordance with Art. 45 GDPR or on the basis of appropriate guarantees in accordance with Art. 46 GDPR. 

Further information on the processing of personal data by LinkedIn can be found here: https://www.linkedin.com/legal/privacy-policy

Xing 

We have a presence on the company rating platform “Xing”. Xing is a service provided by New Work SE, Am Strandkai 1, 20457 Hamburg (hereinafter: “Xing”).

Xing offers users the opportunity to make and view employer ratings. At the same time, we use our own online presence on Xing to provide information about our company, career opportunities, our products and services.

When you visit our page on Xing and during other interactions with our page on Xing, Xing collects users’ personal data through the use of cookies. Such data collection by Xing can also occur from users who are not logged in or registered with Xing.

We do not receive account data from registered users. However, we do receive anonymous statistics about our page from Xing. The following information is made available to us, among others:

• Statistics on visitors and followers of our company page

• the number of hits on our company page; Traffic analysis that shows how visitors became aware of our company page

• the search engine queries of the last 180 days.

We cannot draw any conclusions about individual users from these statistics. We use the statistics to continuously improve our online offering on Xing.

Information about data collection and further processing by Xing can be found in the data protection information at:https://privacy.xing.com/de/datenschutzerklaerung

2.13 Data privacy for applications and in the application process

The controller collects and processes the personal data of applicants for the purpose of processing the application process and for deciding on the establishment of an employment relationship. This is and is carried out on the basis of Art. 88 para. 1 GDPR in conjunction with Section 26 of the Federal Data Protection Act (BDSG) and Art. 6 para. 1 lit. b) GDPR - pre-contractual measures. Processing can also be carried out electronically. This is particularly the case if an applicant sends the relevant application documents to the controller electronically, for example by email or via a web form on the website. Your data will only be forwarded to the specialist departments responsible for the application process.

If the controller concludes an employment contract with an applicant, the transmitted data will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions.

We would like to point out that we may also view and use publicly accessible data as part of the application process. This includes, for example, data that can be found in search engines or that you publish about yourself in professional social networks (e.g. Xing, LinkedIn, Stepstone). We may also contact you via professional social networks. This processing is a pre-contractual measure for the preparation and initiation of a contract in accordance with Art. 6 para. 1 lit. b) GDPR. The categories of data processed include data about you and contact details, as well as other data that you make publicly available (e.g. photos, professional career, etc.). For this purpose, we only process personal data that is related to the planned job vacancy.

If the person responsible for processing does not conclude an employment contract with the applicant, the application documents will be automatically deleted six months after the rejection decision is announced, provided that there are no contractual, legal or other legitimate interests of the person responsible that conflict with deletion. Other legitimate interests in this sense include, for example, the burden of proof when defending in proceedings under the General Equal Treatment Act (AGG).

3 Your rights

Information, blocking, deletion and correction 

Within the framework of the applicable legal provisions, you have the right at any time to obtain free information about your stored personal data, its origin and recipient and the purpose of data processing and, if applicable, a right to correction, blocking or deletion of this data. You can contact us or our data protection officer at any time at the address provided in the imprint if you have any questions about this or other questions on the subject of personal data.

Revocation of your consent to data processing 

Many data processing operations are only possible with your express consent. You can revoke your consent at any time. All you need to do is send us an informal email. The legality of the data processing carried out up to the time of revocation remains unaffected by the revocation.

Right to object to data collection and direct advertising (Art. 21 GDPR) 

If the data processing is carried out on the basis of Art. 6 para. 1 lit. a) or f) GDPR (consent or legitimate interest), you have the right to object to the processing of your personal data at any time for reasons arising from your particular situation; this also applies to profiling based on these provisions. The respective legal basis on which processing is based can be found in this data protection notice. If you object, we will no longer process your personal data unless we can demonstrate compelling reasons for the processing that outweigh your interests, rights and freedoms or the processing serves to assert, exercise or defend legal claims (objection according to Art. 21 para. 1 GDPR).

If you are a customer of ours, your data may also be used for direct advertising if the topics are the same or similar in connection with the services you have ordered. If your personal data is processed to conduct direct advertising, you have the right to object at any time to the processing of personal data concerning you for the purposes of such advertising; this also applies to profiling insofar as it is related to such direct advertising. If you object, your personal data will subsequently no longer be used for the purposes of direct advertising (objection in accordance with Art. 21 para. 2 GDPR).

Right to lodge a complaint with the competent supervisory authority

In the event of violations of the GDPR, those affected have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, place of work or place of the alleged violation. The right to lodge a complaint is without prejudice to other administrative or judicial remedies.

The supervisory authority responsible for us is:

Der Hessische Beauftragte für Datenschutz und Informationsfreiheit
Gustav-Stresemann-Ring 1
65189 Wiesbaden
phone: +49 611 14080
e-mail: poststelle(at)datenschutz.hessen.de 

 

Right to data portability 

You have the right to have data that we process automatically on the basis of your consent or in fulfillment of a contract handed over to you or to a third party in a common, machine-readable format. If you request that the data be transferred directly to another responsible party, this will only be done if this is technically feasible.

Right to restriction of processing 

You have the right to request that the processing of your personal data be restricted. You can contact us at any time using the address provided in the imprint. The right to restriction of processing exists in the following cases:

• If you dispute the accuracy of your personal data stored by us, we usually need time to check this. For the duration of the check, you have the right to request that the processing of your personal data    be restricted.

• If the processing of your personal data was/is unlawful, you can request that the data processing be restricted instead of deleted.

• If we no longer need your personal data, but you need it to exercise, defend or assert legal claims, you have the right to request that the processing of your personal data be restricted instead of deleted.

• If you have lodged an objection in accordance with Art. 21 para. 1 GDPR, a balance must be struck between your interests and ours. As long as it is not yet clear whose interests prevail, you have the right to request that the processing of your personal data be restricted.

If you have restricted the processing of your personal data, these data may - with the exception of storage - only be processed with your consent or for the establishment, exercise or defense of legal claims or to protect the rights of another natural or legal person or for reasons of important public interest of the European Union or a Member State.

4 Changes to our data privacy information

In order to ensure that our data protection information always complies with the current legal requirements, we reserve the right to make changes at any time. This also applies if the data protection information has to be adjusted due to new or revised services, for example new services. The new data protection information will then take effect the next time you visit our website. This data protection information is dated December 2024.